What is MagicBooking?
MagicBooking is the ultimate cloud-based booking and payment software, designed specifically for schools, multi-academy trusts, out-of-school clubs, activity clubs, and classes. We help you simplify your admin, enabling parents to register, book, and pay online anytime, anywhere.
Our all-in-one platform streamlines the management of wraparound care, extracurricular clubs, school trips, school dinners, and parents’ evenings, bringing everything into one easy-to-use system. By saving you time, reducing costs, and increasing efficiency, MagicBooking helps create happier staff and satisfied parents.
Ready to see the difference? Visit our site and/or book a no-obligation demo today and discover how we can transform your operations!
Educational Impact
 Company | Business Name: MagicBooking HQ Location: United Kingdom Founded: 2015 |
| Age Range | 0-4, 5-7, 8-10, 11-13, 14-16, 17-18, 19+ |
 Features | Allows Online Bookings And PaymentsGenerates Daily RegistersSupports Automated Recurring PaymentsSupports Multiple SessionsSupports Group DiscountsCalculates Availability In Real-timeCashlessAutomates AdminExtra-curricular Clubs ManagementHoliday Camps ManagementOut-of-school Clubs ManagementTrips ManagementSchool Dinners ManagementParent's Evenings ManagementEshopEmail & Sms CommunicationSupports Multi-languages & Currencies |
 Languages | English |
 Accessibility | Robust features |
 Policies |  Terms of ServicePrivacy PolicyGDPR |
 Requirements | Internet - High BandwidthDesktop - MacDesktop - WindowsDesktop - ChromebookMobile - iPhoneMobile - iPadMobile - WindowsMobile - Android Ipad/tablet and Mobile friendly (works on Android & iOs). As long as you have internet, you can use on any device! |
 Set Up | MagicBooking’s onboarding is fast and flexible. - Setup can be fast-tracked at no extra cost. - If your team is available for onboarding and training, you can go live within 48 hours. - The typical onboarding timeline is a competitive 1–3 weeks, depending on your availability and how quickly you want to transition. MagicBooking supports easy data import from your existing system. - You can import parent and child records to create accounts immediately. - Parents then complete any additional required information themselves, including medical details, consents, allergies, authorised collectors, and emergency contacts. - This reduces admin time and speeds up the onboarding process. MagicBooking ensures a smooth financial handover. - You can migrate opening balances, credits, and outstanding debts during setup so your accounts start cleanly from day one. Best practice for launching: - Many organisations choose to go live at the start of a new invoicing cycle — for example, a new school term, half-term, or holiday programme — to ensure the cleanest transition. |
 Training | In PersonLive OnlineWebinarsDocumentationVideos We offer online training through screen-sharing sessions, and can be booked in hourly slots, although we do recommend four hours in total, which is split across two sessions. |
 Support | EmailFAQs/ForumKnowledge BasePhone Support After your initial training, our Customer Care team are on-hand to provide assistance with any questions or queries during office hours. Our online help desk enables you to chat with us and raise support tickets, check the current status of any requests and see a record of all previous interactions. In addition, we provide extensive self-serve online resources including bite-size videos and a comprehensive user guide available online 24/7 |
| Home Learning | Parent Access Parents can create the account. No home learning required. Our system is intuitive and user-friendly. |
AIAI usage The MagicBooking team has not stated whether it uses AI. | |
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MagicBooking PricingPricing Plans Free TrialPaid SubscriptionOne-Off Fee MagicBooking pricing starts from £59 / month Clubs per month: £59 Schools per month: £82 Further info on pricing: At MagicBooking, we provide transparent, flexible pricing designed to cater to the specific needs of clubs, schools, and Multi-Academy Trusts (MATs). Our pricing structure offers both standalone modules and value-packed bundles, ensuring that organisations only pay for the features they need. Please note that, whether you're a club, school, MAT or other, you can CHOOSE to pay monthly or annually, depending on your preference. For clubs, we offer an affordable subscription of £59 per month, with straightforward card transaction fees. Schools and MATs can choose from individual modules like Wraparound Care, Clubs, or School Dinners, or take advantage of bundled packages that deliver comprehensive functionality at a reduced rate. We also provide optional add-ons like SMS bundles and branded parent websites, allowing you to customise your platform according to your organisation’s needs. Our set up and training is free to ensure that your team is fully equipped to get the most out of the system without hidden costs. Additionally, we offer optional MIS integration to seamlessly connect with your existing school management software. By offering flexible pricing, module choices, and discounts for growth, MagicBooking empowers organisations of all sizes to scale efficiently while keeping costs in check. A free trial of MagicBooking is also available!  Optimised for a quick response | |
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MagicBooking Reviews
from 1 Verified Review
User rating
Country
May 2021
I implemented Magicbooking into my business (Energy Kidz Ltd) in 2016. At the time, we ran 33 out-of-school clubs and took bookings via phone, email and webform using 4 full-time customer care staff. We went on to operate over 100 out-of-school clubs and were able to reallocate 2 of the 4 customer care staff to other areas of the business. Using Magicbooking completely revolutionised Energy Kidz and allowed us to focus on delivering better quality childcare, while saving money and scaling the business. I believe in the product so much, that in 2018, I became a shareholder and director of Magicbooking, and Energy Kidz has since been acquired by an international provider of wraparound care, who continues to use Magicbooking today.
Andrew Norton found Magicbooking:
- Improves attainment“Using Magicbooking completely revolutionised Energy Kidz and allowed us to focus on delivering better quality childcare, while saving money and scaling the business.”
- Reduces teacher workload“I implemented Magicbooking into my business (Energy Kidz Ltd) in 2016. At the time, we ran 33 out-of-school clubs and took bookings via phone, email and webform using 4 full-time customer care staff. We went on to operate over 100 out-of-school clubs and were able to reallocate 2 of the 4 customer care staff to other areas of the business.”
- Saves school money“We went on to operate over 100 out-of-school clubs and were able to reallocate 2 of the 4 customer care staff to other areas of the business.”
- Provides school data“Parents book directly via Magicbooking. All the data is managed and maintained from a central account. Our clubs could see medical information, emergency contact information and more. When working directly with a school, Magicbooking links to the schools MIS.”
- Improves school processes“We used to take booking via email and web form and then have to reconcile payments to the parents account. Now parent can book on the system and payments are auto reconciled.”
