What is Provision Map?
A centralised approach to SEND Management
Provision Map is packed with features designed to reduce workload and help manage SEND, Pupil Premium, & personalised learning experiences.
Flexible Learning Plans
Our learning plans are very easy to use and are fully customisable to match in with what you are doing at your school. They are in line with the SEND Code of Practice and follow the Assess – Plan – Do – Review approach.
Easy Provision Mapping
Provision Mapping does not need to be a nightmare for SENCOs. Our software makes it fast and easy to map out interventions and to keep track of what pupils and staff are involved with in each intervention you have running. Just create a provision and then click to add pupils – simple and effective!
Streamline Reviews
Reviewing is a key part of the SEN (Special Education Needs) management cycle and with our automatic reminders you will never miss a review again. Reviewing a plan or provision is quick and easy and again fits in with the SEND Code of Practice.
Instant Reports
Cost, time, Pupil Premium and outcome reports are available at the click of a button. Our reporting engine saves SENCOs & Pupil Premium Co-ordinators hours of time every day. Just choose the criteria you require and a detailed report is instantly available.
Parental Involvement
An option we provide, which is proving popular, is the ability to share a pupil’s plan with their parents. Learner & Parent involvement is a strong theme throughout the SEND Code of Practice and our approach has been identified as outstanding practice in a number of our schools.
Perfect One Page Profile
One page profile is a handy tool. These are included in our Learning Plan package and our template system allows you to tailor them to meet the pupil’s needs.
Information From Staff
Getting information from staff about pupils can be a real headache but our optional School Robins plugin makes this super streamlined. When you need to know something from staff they get sent an email, but all of their replies are collated and attached to the pupil. Less SENCO time hunting down paperwork!
Provision Map Transition
Provision Map supports seamless transition in a secure and automated manner and solves the problem of information transfers between schools.
Reduce workload
Smooth September start
Flow of information per legal regulations
Provision Map Transition allows you to move plans/provisions/one-page profile/files/meeting logs for a pupil from one school to another. This is helpful so you have all that information at your fingertips for a new starter. This is an ideal way to improve communication between establishments and ensure that smooth transition that we all strive for.
Outcome Tracking
Our outcome tracking feature makes it easy for you to see the impact of the interventions and plans you have in place and take action accordingly.
Safeguarding
Provision Map has an optional safeguarding module that makes it easy for teachers or other school staff to report their safeguarding concerns which are then effectively managed by the school’s Safeguarding Lead.
Educational Impact
 Company | Business Name: Provision Map HQ Location: United Kingdom Founded: 2012 |
| Age Range | 5-7, 8-10, 11-13, 14-16 |
 Features | Flexible Learning PlansProvision MappingStreamline Reviews Instant ReportsParental InvolvementOutcome Tracking SafeguardingAutomatic Mis SyncPupil Premium |
 Languages | English |
 Accessibility | Moderate features |
 Policies |  Terms of ServicePrivacy PolicyGDPR |
 Requirements | Internet - Low BandwidthDesktop - MacDesktop - WindowsDesktop - ChromebookMobile - iPhoneMobile - iPadMobile - WindowsMobile - Android Access to a PC, laptop, mobile or tablet needed but no technical background needed, anyone can use Provision Map. |
 Set Up | You can get set up instantly with an account and a member of the team will assist you with the knowledge to get the most out of Provision Map. |
 Training | WebinarsDocumentation We take pride in taking care of our clients; providing training, troubleshooting and assisting every step of the way. We offer free online training throughout your licence. A comprehensive Knowledge base is available for all registered users plus phone, chat and email support. How good is our support? Our fantastic level of support is one of the secrets of our success, rather than pump money into flashy marketing our approach is to do an outstanding job with our schools who then talk to others about how good we are at what we do. |
 Support | EmailFAQs/ForumKnowledge BasePhone Support We take pride in taking care of our clients; providing training, troubleshooting and assisting every step of the way. We offer free online training throughout your licence. |
| Home Learning | Parent Access School must create the account. Depending on how your school has set up our system, parents will be able to recieve updates from Provision Map. |
 Tags | Provision MapLearning PlansProvision Map WriterLearning Plan Writer SEN SoftwareSEN Management ToolSEN ManagementEHCP EvidencePupil PremiumProvision MapsEdukey |
Provision Map PricingPricing Plans Paid Subscription Provision Map pricing starts from £795 / year We offer a free trial account once you have had a demo. We will provide you with a pre-populated account which you can use to see if Provision Map is the right product for you. If you are ready to place an order then you can raise an invoice with us by completing an online form or downloading a form and sending it to us via post/fax. We require an internal school purchase order number for all orders. MATs / LAs / Groups Central purchases multiple schools can reduce our costs so we can offer discounts for MATs, LA or groups of schools. Please get in touch and we will provide you with a quotation  Optimised for a quick response | |
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Provision Map Reviews
from 44 Verified Reviews
User rating
Country
Feb 2025
Everything is one place. It is readily accessible. It helps prove in brightly coloured charts and documents the impact of the work the SENCo and SEN team do on a daily basis.
Becky Clarke found Provision Map:
- Significantly improves school processes“Provision Map helps to keep track of interventions in place and helps review impact of those interventions. Any member of staff can log into Provision Map and see the Plans, Passports and Provisions in place for a given student. The use of Round Robins allows staff to communicate quickly with relevant teachers. Meeting logs are a great way to monitor interactions and meetings.”
- Significantly improves teacher knowledge“Staff can readily access all SEN information on Plans and Passports. Round Robins keep staff informed about particular students. On Provision Map, staff can readily see Passports, Plans and Provisions for individual students.”
- Significantly reduces teacher workload“Plan Outcome Reports and Provision Outcome Reports produce readily accessible data for teachers. The presentation of round robins means they are readily usable to share with parents and external professionals.”
- Significantly provides school data“Plan Outcome Reports and Provision Outcome Reports help demonstrate progress of students against agreed targets, and impact of interventions.”
- Moderately builds student knowledge“Working 1:1 with a student to input targets on a Plan, the variety of targets on offer in the library help students pin down exactly where they need help.”
Lisa Bianchi
SEN Pastoral Support and PA/ADMIN FOR SENCo
Used Provision Map daily for 3-4 years
Nov 2024
I find Promaps easy to navigate and drop information on
Lisa Bianchi found Provision Map:
- Slightly reduces teacher workload“Our teachers do not add work on this platform, they are able to read only”
- Slightly provides school data“we use the reports for meeting ie meetings logs and printing out pupil reports”
- Moderately improves teacher knowledge“they are able to view student plans and meetings logs before they contact parents”
- Slightly improves school processes“not sure”
- Significantly builds student knowledge“being able to store the documents on the system is valuable in gaining info about the student to help tailor make the support plans to place the relevant support in place”
Oct 2024
I've "sold" it to nearly everyone in Hitchin area i like it so much. There are a couple of things I'd like changed, hence not a 10!
Antonia McConnell Smith found Provision Map:
- Slightly reduces teacher workload“Producing Learning plans and passports. Logging provisions.”
- Significantly provides school data“Useful for governors to produce the pupil summary.”
- Significantly improves teacher knowledge“Everything is in the same place, so easier to be informed about pupils.”
- Significantly improves school processes“We use it to log our pupil progress meetings and parent evening notes. Much easier to discuss and track pupils.”
- Moderately builds student knowledge“By logging and tracking provisions.”
Jul 2024
Saves the SENCO time. Gives an instant overview of provisions and support for EHCPs evidence.
C Holmes found Provision Map:
- Does not significantly reduce teacher workload“Easy to use SMART targets for Learning Plans.”
- Significantly provides school data“Provisions/Interventions”
- Significantly improves teacher knowledge“One page profile /SMART Targets”
- Significantly improves school processes“Interventions and children's interventions over time.”
- Significantly builds student knowledge“One Page profiles. What interventions they have received.”
Aug 2023
We are still finding our way around provision map. It is a good resource and I am sure the score will improve over the next academic year when staff are more established at using it.
Michelle found Provision Map:
- Does not significantly reduce teacher workload“It is easier to complete SEND plans using provision map”
- Does not significantly provide school data
- Slightly improves teacher knowledge“This is something that will impact over time”
- Significantly improves school processes“It is easier having the information stored in one place so as to get an immediate overview of a child”
- Slightly builds student knowledge
Jul 2023
Kirsty found Provision Map:
- Does not reduce teacher workload
- Slightly provides school data“who is on the SEN register”
- Does not improve teacher knowledge
- Slightly improves school processes
- Does not build student knowledge
Jul 2023
It has elements that are great, but it doesn't do everything so then you end up with multiple systems and it becomes another admin job
Lienna found Provision Map:
- Does not reduce teacher workload“Every task completed not has an admin job of also uploading onto provision map. Across the school this is a lot of additional hours admin”
- Does not significantly provide school data“Across a mainstream school ensuring all staff review every provision to make data meaningful is very difficult”
- Does not improve teacher knowledge“None - we use separate provision maps as they are easier to access than the edukey one which is not visible on the childs page”
- Moderately improves school processes“Makes applying for an EHCP easier, tracking individual student provisions, useful for parent meetings”
- Does not build student knowledge“not sure what this means”
Anna
Assistant Vice Principal (DSL and SENCO)
Used Provision Map daily for 1-2 years
Jul 2023
I found it exceptionally hard to set up and not always intuitive or adaptable therefore not a 10 but very good
Anna found Provision Map:
- Moderately reduces teacher workload“Easier to find files”
- Significantly provides school data“I use it for governors reports and analysis”
- Moderately improves teacher knowledge“Teachers access this more often than previous system”
- Significantly improves school processes“Smoother, regulated process”
- Moderately builds student knowledge“It works when when teachers access it.”
Stavroula
Senci
Used Provision Map daily for 0–3 months
Jul 2023
No tech support or guidance when transferring sen status from Islam’s to provision map. We have been told to do it manually which increases our working load! Still waiting to be cancelled and refunded!
Stavroula found Provision Map:
- Slightly reduces teacher workload
- Does not significantly provide school data
- Slightly improves teacher knowledge
- Does not improve school processes“Not tech support from provision map. Still issues and we would like to cance”
- Slightly builds student knowledge
Jul 2023
I find it very beneficial but this is the only product that I have tried so don't know if there is anything that would be better. Some staff report that it is difficult to use as they are not as familiar with it as I am. Forgetting to save when creating a plan has caused frustrations for staff on a number of occasions.
Rachael found Provision Map:
- Significantly reduces teacher workload“Having all plans, provisions and costings in one place and accessible from any location that has the internet. Updates are available to be reviewed immediately.”
- Slightly provides school data“Monitoring and tracking provisions.”
- Slightly improves teacher knowledge“Support for structured assess, plan, do and review evidence.”
- Moderately improves school processes“Deadlines for completion of plans can be checked that they have been met quickly.”
- Does not significantly build student knowledge“We don't use this currently for student knowledge.”
Jul 2023
I still do not feel confident in using. I find it difficult to spend the time to increase knowledge. I would give a higher score if I felt confident in my own knowledge of using.
Helen found Provision Map:
- Slightly reduces teacher workload“Bank of statements for SEND PLans”
- Does not significantly provide school data“Not had even experience of using for data to comment”
- Moderately improves teacher knowledge“Helped with transition as staff could familarise”
- Moderately improves school processes“Previously staff were writing SEND Plans from scratch”
- Slightly builds student knowledge
Jul 2023
We love it!
Corrine found Provision Map:
- Moderately reduces teacher workload“Bank of targets allows for teachers to write IEPs quickly and review them quickly”
- Significantly provides school data“Impact of interventions”
- Slightly improves teacher knowledge
- Significantly improves school processes“Access to information is easier rather than paper files. IEP processes are much tighter”
- Slightly builds student knowledge
Jul 2023
It helps organise the SENCo , and class teachers IEPs, the pictures help me remember children.
Simon found Provision Map:
- Does not significantly reduce teacher workload“Class teachers are able to do IEPs because of provision map, they weren't doing these before.”
- Does not significantly provide school data“it provides evidence of progress for SEN when other forms of data are not appropriate.”
- Slightly improves teacher knowledge“I am struggling to get teachers to use it as a reference tool.”
- Significantly improves school processes“Keeping notes of SENCo parent LA interactions in the meeting notes. IEPs are formal and well organised. identifying and tracking SEN is easier.”
- Does not build student knowledge
Jul 2023
Report function on Provision Map is poor as it does not provide specific info and you have to filter heavily to obtain informtion.
Marisa found Provision Map:
- Does not significantly reduce teacher workload“Having to access individual student passports for multiple students in a class which is time consuming rather than having the option to have a quick overview with key points on.”
- Significantly provides school data“Provisions record”
- Moderately improves teacher knowledge“Pupil passport to illustrate SEN needs”
- Moderately improves school processes“Record of provisions undertaken through a student's time at school.”
- Slightly builds student knowledge“Passport”
Jul 2023
It makes my job as SENCO much easier, I can find information, communicate with parents, record meetings, provide costings, ask staff to review plans. I could not live without it now.
Karen found Provision Map:
- Moderately reduces teacher workload“Everything SEND in one place”
- Significantly provides school data
- Significantly improves teacher knowledge“During a recent OFSTED inspection, all staff were able to identify needs and strategies from plans and passports”
- Significantly improves school processes“Evidence for exam access arrangements is now collated on provision maps”
- Slightly builds student knowledge
Jul 2023
Anna found Provision Map:
- Slightly reduces teacher workload“Setting up takes time”
- Slightly provides school data“It helps to organise and present it in a useful way.”
- Moderately improves teacher knowledge
- Moderately improves school processes
- Does not build student knowledge“I'm not sure if that means knowledge students have or knowledge staff have of students.”
Jul 2023
It needs staff to be constantly trained and revisiting it
Michelle found Provision Map:
- Moderately reduces teacher workload“Helps teacher understand SMART targets”
- Does not significantly provide school data“number of SENd”
- Does not significantly improve teacher knowledge“it is hard to get teachers to sign on and use it”
- Does not significantly improve school processes“makes ILP system easier”
- Slightly builds student knowledge“you can find out about info on a child in class”
Natalie
Deputy Headteacher & SENCo
Used Provision Map weekly for 3-4 years
Jul 2023
There are some things that I wish it did that it doesn't do - allowing upload of more than one file at a time for a pupil, for example (e.g. linked to an EHCNA request there can be several files received at once which all have to be uploaded separately).
Natalie found Provision Map:
- Does not reduce teacher workload“We previously used a different format for passports, plans and provisions - using Edukey has been helpful in terms of allowing different staff to access required information more easily, e.g. SLT, DSL as well as class teachers, but it hasn't reduced the overall workload of creating passports, plans and provisions or reviewing these for teachers.”
- Slightly provides school data“I have not yet really explored this facility so cannot comment.”
- Slightly improves teacher knowledge“Unclear what knowledge you are referring to - the teachers always had access to their pupil's information, it is just now in a different format because we are using Edukey.”
- Moderately improves school processes“Biggest benefit has been the ability to share files, passports, plans and provisions information for pupils leaving our school and going to another who also use Edukey, as well as any pupils transferring into us from another school where it is used.”
- Significantly builds student knowledge“Overall picture building up over time - now through Edukey as opposed to previous paper based records.”
Jul 2023
Emma found Provision Map:
- Slightly reduces teacher workload
- Slightly provides school data“Impact of interventions”
- Moderately improves teacher knowledge“Getting to know new children from the year below.”
- Significantly improves school processes“All SEND Plans in one place”
- Significantly builds student knowledge
Tracie
DSL , Senior mental health lead and Senco
Used Provision Map daily for 0–3 months
Jul 2023
It is brilliant to have all SEND information in one place. It would be useful for teachers to be able to see passports on screen without having to click on the 3 dots . We do not want classroom teachers to be able to edit or download passports/plans but they need to view the. (printing or downloading go against schools GDPR rules)
Tracie found Provision Map:
- Significantly reduces teacher workload“Teachers can find the information on SEND students in their class quickly. Having the photos is a great help .”
- Does not significantly provide school data“I have not used this facility yet .”
- Moderately improves teacher knowledge“Teachers can see key information where ever they are working”
- Significantly improves school processes“Setting SEND targets and behaviour targets”
- Significantly builds student knowledge“Teachers can filter on their students”
Jul 2023
I find the software very easy to use and it makes my work so much easier on a daily basis.
Susan found Provision Map:
- Significantly reduces teacher workload“Being able to find information in one place for individual students”
- Significantly provides school data“I provide costing reports”
- Significantly improves teacher knowledge“Being able to see student difficulties/dyslexia results/access arrangement details.”
- Significantly improves school processes“Calculating provision costings”
- Significantly builds student knowledge“Information recorded can be benficial if any concerns have been raised regarding an individual student.”
Kirstie
Assisstant Headteacher/SENDCo
Used Provision Map daily for 3-4 years
Jul 2023
It is a really helpful tool for monitoring provision across school
Kirstie found Provision Map:
- Significantly reduces teacher workload“Being able to clone plans and provisions”
- Moderately provides school data“provision outcomes”
- Slightly improves teacher knowledge
- Significantly improves school processes“staff are able to find information about a child at the click of a button”
- Slightly builds student knowledge
Jul 2023
Suzanne found Provision Map:
- Moderately reduces teacher workload
- Does not significantly provide school data
- Significantly improves teacher knowledge
- Moderately improves school processes
- Does not build student knowledge
Angela
SENCo and Inclusion Lead
Used Provision Map weekly for 7–12 months
Jul 2023
Having everything stored in one place makes a huge difference for the teachers and myself and therefore, most importantly, the children.
Angela found Provision Map:
- Moderately reduces teacher workload“IEPs are so much easier to create (and look so much better); the Provisions library is easy to access and add children to a provision. IEPs are reviewed and easy for me as SENCo to check on.”
- Slightly provides school data“Impact of interventions can be seen quickly and easily. We have Uniform Allowance instead of FSM and it would be useful to have this shown to look at the correlation between these children and the children on the register; likewise for those with poor attendance.”
- Slightly improves teacher knowledge“The targets have supported teachers in narrowing down challenges the children are facing.”
- Significantly improves school processes“Having IEPs and Provisions clearly and in one place significantly reduces admin time; it also allows easy access for all those supporting children with additional learning needs.”
- Slightly builds student knowledge“Unknown”
Jul 2023
It has helped to streamline intervention
Danielle found Provision Map:
- Significantly reduces teacher workload“Easy to access files and reports”
- Moderately provides school data“Showing impact of interventions”
- Slightly improves teacher knowledge
- Moderately improves school processes“All information is in one page”
- Moderately builds student knowledge“All staff can access information”
